This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Hughes Recruitment Solutions Limited (Co Reg No. 8050730).
Hughes Recruitment Solutions of 3B The Gateway, Fryers Way, Silkwood Park, Wakefield WF5 9TJ is the Data Controller.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. Currently, the Data Protection Act 1998 applies. With effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into force, which will change the law.
The information we may collect:
The information about you we may collect, hold and process is set out below:
(A). Information collected and processed for finding you a suitable role is as follows:
Your email address
Your telephone number
Driving licence, Fork truck licence and any other vocational qualifications
Job preferences including role, geographical areas and salary
Any other work related information you provide, for example, education or
(B). Information in respect to individuals that have worked for us previously or may work for us is as follows:
In some cases, permits and visas
National insurance number
Full details of job offers and placements
Outcome of criminal record checks and security clearance for certain roles
In certain cases, medical information
Financial information (including but not limited to; payroll details and terms,
HMRC data, pension scheme details, court orders and statutory payments)
This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency. In the case of references, these will be from your previous employer. Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by the Disclosure and Barring Service or other external company applicable to the placement.
How we use the information:
The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.
The information collected under section A above may be used as follows:
To match your skill sets with job vacancies to assist in finding you the positions that most suits you
To put forward your details to our clients and prospective employers for you to be considered for vacancies
To place you with our clients and prospective employers
To keep you informed of available opportunities as they arise
To keep you informed of the services offered by us
The information collected under section B above may be used as follows:
To establish that you have the right to work
To undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law
To deal with any medical and health and safety issues relating to certain positions
To put in place contractual arrangements and documentation once a role has been secured
To pay you if placed
How we hold the information:
All the personal data we have is stored on our database in the UK, or at our offices at 3B The Gateway, Fryers Way, Silkwood Park, Wakefield WF5 9TJ.
Disclosure of your information:
Your CV and related information will be shared or sent to prospective employers and our clients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose of undertaking pre engagement checks for the role or for paying you.
What is the legal basis for processing the information?
We will rely on your consent to process the information in section A above, which is collected at the outset of the recruitment process.
Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
In respect of medical information, the basis for us processing this will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.
Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.
You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email email@example.com
In addition to this right of access, you will also have the following rights: erasure, restriction of processing, objection and data portability.
Retention of your data:
Your data will be retained for no longer than is necessary and in accordance with Article 5 of the General Data Protection Regulations.
Withdrawal of consent:
If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing firstname.lastname@example.org.
Please address any questions, comments and requests regarding our data processing practices to us at email@example.com.
Changes to the Privacy Notice:
This Privacy Notice may be changed by us at any time. This Privacy Notice will be updated in due course to comply with any further requirements under the GDPR.